TGS Family Association

June 20, 2017

April 13, 2017 General Membership Meeting Minutes

Filed under: Meeting Minutes — Family Association @ 4:43 pm

Family Association of The Gregory School

General Membership Meeting April 13, 2017

In attendance:   Paula Allen, Valerie Deitch,  Randi Dorman, Kimberlyn Drew, Monika Gloesslein, Elizabeth Goodwin,  Angie Goorman, Ginger Hunt, Becky Knope,  Christina Maher, Cindy McDaniel, Darcy Nagle-O’Brien,  Lori Patton,  Ilene Quander, Cathryn Ramus, Xavier Ramus, Rose Schneider,  Julie Schulick, Julie Sherrill, Laura Swenson, Sarajane Trier,  Patti Wisnom

Welcome and Introductions

The meeting was called to order at 8:50 a.m. by FA Co-President Christina Maher.   She welcomed all and said she was happy to see all here for the last FA meeting of the school year.  She began introductions around the room.   Minutes from the January 2017 meeting were available for those in attendance to review.  A motion was made and passed to approve the minutes from January meeting.

Treasurer’s Report

Treasurer, Valerie Deitch, gave the treasurer’s report.   New income included Shop and Give income of $244.35, Staff Appreciation donation income of $285.00 and Winter Formal income of $3357.25.  Expenses included team support expenses of $98.27, Fine Arts expenses of $224.42, Winter Formal expenses of $2655.69, and Staff Appreciation expenses of $100.44.  

Committee Reports

Welcome Committee-Chair Ginger Hunt reported that she would like to use the Welcoming Committee Budget on a nice welcome letter from the FA with contact info and a small magnetic calendar for the fridge with days off school for the 2017/2018 school year.   She did not want to add any other dates, in case those change.  Many commented that this would be well appreciated.  

Homecoming-It was reported on behalf of this year’s chair, Gabrielle Gonzales, that Homecoming is set for October 13th, 2017.  The FA would like to invite members to consider serving as Chair or co-chair for this very fun event.  Also, please remember each team has $100 to spend on an end of season party.  Coaches appreciate parent help in planning.

Staff Appreciation– 8th and 9th grade parents are hosting a chili and cornbread lunch today for the Staff.  If anyone is interested in co-chairing this committee with Andrea Mainman, please let the Executive Committee know.

Middle School Parent Reps– Co-chair Darcy Nagle O’Brien reported that 5th grade will be having a Spring pool party on April 22nd at the McMahon family home from 3-7 p.m.   6th grade will be having an end of year party on April 29th at the Tucson Racquet Club, co-sponsored by Ilene Quander.  7th grade will be having an end of year party at Get Air on May 18th from 4-6 p.m.  8th grade will be having an end-of-year pool party at the Hazen Family home, directly following their Graduation ceremony on May 19th.

Upper School Parent Reps- Chair Elizabeth Goodwin reported that grades 9-11 are working on planning end of year parties.  12th grade will be having a family dinner immediately following Graduation, catered by Vero Amore.  They need volunteers to sign up to assist with this and Grad Night.  Chaperoning Grad Night is a way of paying it forward.  When your student is a senior, parents of other grade levels chaperone so that no seniors have their own parents hosting.  

Hawk’s Pride- Co-chair Angie Goorman reported that the Upper School Athletic Banquet will be April 18th at 6p.m. and to please RSVP.  It will be great to see Upper School Students and Families.    There was a fantastic atmosphere last year at the banquet.  The athletes will receive their letters.

Fine Arts-Co-chair Marie Maloney reported that the middle school play, Charlie and the Chocolate Factory, was amazing. A chocolate fountain was purchased for school use and chocolate dipped goodies were served prior to the play. The Pirates of Penzance musical was a huge success as well. Parents of the cast and crew provided dinner for the dress rehearsals and 2 nights of the play. The committee is looking at ways to improve this process for next year.   It was discussed that parents would be happy to contribute to meals if the contributions could be smaller or they would be happy to arrange a meal if they had money to use.  It was also discussed that perhaps better communication was needed to MS parents regarding the rehearsal schedule for the Musical, especially during the week of the Musical. On senior night, the seniors were given flowers and treasure chests for their senior gifts and each senior were recognized by a member of the cast or crew. The treasure chests were made by Mrs. Bergersen in the Fab Lab during a Friday rotation. The Committee would like to make a donation to the Fab Lab on behalf of the Fine Arts Committee using Committee funds for their help with this project. The Fine Arts Committee purchased a box of foam boards from Michaels for locker decorations.  If any committee needs foam boards, please contact Marie as there are plenty of extras. The Upper School Fine Arts Festival is Friday April 28th. Marie and Leslie will check with Ms. Encilia to see what is needed.

Winter Formal-It was reported that the Winter Formal took place Saturday, January 21st from 8-11p.m. at Tohono Chul Park.  Students participation increased by 25 students this year.  Students enjoyed great music, the DJ, the beautiful setting, and the turn out.  Tohono Chul gave the FA a great discount.  Also, the committee did not spend hours setting up, as the Tohono Chul staff did this as part of the package.  Special thanks to Lisa Wiedbush for creating the spectacular centerpieces.  They looked like globes with light up crystals inside.  Thanks so much as well to Faculty and Staff who chaperoned.  

Shop and Give- Shop and Give is a way to donate a percent of sales towards the Family Association for purchases you normally make.  There was discussion about how beneficial Basha’s/AJ’s program is for Shop and Give.   They donate 6% to the Family Association.  $5 re-loadable gift cards are still available for purchase.  You can ask any FA Executive Committee member for one.    It was discussed that is was great to be able to tell a new group of parents about this at the evening FA meeting.  


Board Report

Board of Trustees President, Patti Wisnom, reported that the BOT remains focused on retention and recruitment.  They have two meetings left before year end.  The BOT is supporting the great team that runs the school and is excited about the current energy among the Faculty and students.

Head of School Update

Dr. Sherrill announced that The Gregory School is featured in the latest Tucson Lifestyle magazine.  TGS is featured in the Faces of Tucson 2017 Private Schools.   The new automated enrollment system has provided many benefits including building the schedule, budget and staffing.  For the 2017/2018 school year, Dr. Sherrill announced that the school is expecting over 300 students which is the key number for the budget to break even.  She expects a retention rate of over 70% of 8th graders going into 9th grade.  Three students are switching schools, three families are undecided still, and one family is relocating out of Tucson.  The school also has 15 new applications for 9th grade.  On the ‘match’ day for the scholarship fund, $41,000.00 was raised.  The school is only $17,000 short of its Annual Fund goal.  $11,000 was raised with the matching campaign for the FAB LAB.  Recently, Dr. Sherrill had to speak to the Upper School students about the privilege of going to TGS means they have a responsibility to make appropriate decisions.  The Administration will handle any reporting of inappropriate behavior discretely.  She thanked Cindy and Ryan McDaniel for hosting the senior dinner at their home.  Each faculty member will speak about a student.  She thanked the Executive Committee for their work on the FA and will more formally thank them on the evening of the MS Expo.


-The RMACAC Spring College Fair is on April 29th at TGS.  This is a community event with over 90 colleges represented.  By attending, you can easily become a part of various colleges contact base.  The event includes breakout sessions.  

The meeting was adjourned at 10:06 a.m.





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