TGS Family Association

January 12, 2017

November 17, 2016 General Membership Meeting Minutes

Filed under: Meeting Minutes — Family Association @ 7:44 pm

Family Association of The Gregory School

General Membership Meeting November 17, 2016

In attendance:   Paula Allen, Mary Babbitt,  Valerie Deitch,  Monika Gloesslein, , Gabrielle Gonzales, Julie Grounds,  Christina Maher,  Darcy Nagle-O’Brien, Lori Patton,  Ilene Quander, Rose Schneider,  Julie Sherrill, Sarajane Trier,  Patti Wisnom

Welcome and Introductions

The meeting was called to order at 8:54 a.m. by FA Co-President Christina Maher.   She welcomed all, introduced herself, and began introductions around the room.   Minutes from the September 2016 meeting were available for those in attendance to review.  A motion was made and passed to approve the minutes from the September meeting.

Treasurer’s Report

Treasurer, Valerie Deitch, gave the treasurer’s report.   New income included new dues payments of $150, Shop and Give income of $193.73, Homecoming income of $7159.53 and Staff Appreciation donation income of $710.  Expenses included Shop and Give expenses of $470, Homecoming expenses of $7446.61, team support expenses of $62.95 and Staff Appreciation expenses of $770.  

Committee Reports

Homecoming-Chair Gabrielle Gonzales reported that Homecoming only cost the FA $287.08 while it was given a $1000 budget.   She thanked Treasurer, Valerie Deitch, for working so hard doing the accounting for it.  She also thanked volunteers for working so hard.  A new chair or co-chair is needed.  If you are interested, please contact any FA Executive Board member.  Gabrielle is happy to help.  Last but not least, she thanked faculty and staff for all the hard work and support they give to Homecoming.  She reminded parents of athletes that $100 per team is available for Winter sports parties.  Coaches appreciate parent assistance in planning.

Staff Appreciation– The Farmer’s Market is Tuesday, November 22nd.  Chair Andrea Mainman will be available at curbside from 7:30 a.m.  that day to take any donations.  There has been lots of response on Doodle Poll, but families can still sign up.  The next Teacher Appreciation event is a luncheon hosted by  7th and 10th parents on February 16th.  The reps chose to change the date because the holidays make planning difficult.  Thanks  was given to Rose Schneider, Darcy Nagle-O’Brien, and Elisabeth Contreras for creating an official raffle jar.  This was shown at the meeting.

Middle School Parent Reps– Co-chairs Darcy Nagle O’Brien reported on behalf of Co-chair Elisabeth Contreras.  Middle school reps and families have been busy hosting many events.   Few of these used FA funds.   5th grade mothers had a Mom’s Night Out, 5th grade had a party complete with a Haunted House.  This was student led as part of a genius hour project.  5th grade parents organized a taco bar for the students during interim week.  6th grade in conjunction with 11th grade hosted a Fall themed Staff Appreciation Lunch on October 26th.  The decorations and raffle baskets were gorgeous.  Food was catered by Trattoria Pina Italian Restaurant.  Ilene Quander reported that our teachers were very appreciative.  7th grade had a Saturday gathering at school.  They played kickball and Capture the Flag and had a delicious lunch with beef brisket all put on by rep Julie Grounds with help from rep Katie Belk-Arenas.  They did not use FA funds.  It was a very fun and perfect day.  It would have been nice if more attended.   The Goldberg/Esquibel family hosted a Halloween costume party at their home on October 28th for all 7th and 8th grade families.  There were fun games, food and a dance floor.  About 50 people attended.  No FA funds were used.  Elizabeth Goodwin and Fred Roberts host all middle school parents during the school dance.  It was pot luck with Hors d’ oeuvres, drinks and a fun chance to mingle with parents.

Upper School Parent Reps- It was reported that Chair Elizabeth Goodwin had e-mailed all US reps to spread the word about the upcoming Farmer’s Market, and sent another e-mail encouraging families to attend and sign up for shifts for Homecoming.  She reported that she received feedback that Homecoming was the BEST students have experienced to date.  It was a wonderful school event with great, exciting energy and activities.  She also thanked committee members and volunteers for their work.  Her report mentioned the various combined Teacher Appreciation events and said that hosting the middle school parents  pot luck style was fun, successful and enjoyable.

Hawk’s Pride- It was reported that Co-chairs Angie Goorman  and Cindy McDaniel are working on celebrating Winter sports athletes.  They would like to celebrate them in some of the same ways Homecoming recognizes Fall athletes.  This includes decorating lockers and giving US basketball some special focus.

Fine Arts-It was reported that Co-chairs Leslie Heros and Marie Maloney spend about $625 on the pasta dinner and two bake sales and made about $420 for the US Play.  They felt both the dinner and bake sales were very successful. Their next event is assisting with the middle school Fine Arts evening.  

Welcome Committee-It was reported that Chair Ginger Hunt is tracking unofficial, parent led activities which include entire grade levels, especially for the 5th and 6th grade classes.  She would like to pass on this information to future entry level classes.  It will hopefully set a tradition of planning grade level activities for future years.  Family activities, particularly at the 5th grade level with a smaller group, have been helpful in creating community.  Examples at 5th grade are Mom’s Night Out and meeting at Playformance for a Parkour class.  She is still looking for members for this committee.  It is a great way for working parents to participate.  

Winter Formal- Chair Sara Artzi found a venue.  It is top secret!  With some great negotiating, the committee got a super deal.  The venue is known for great food.  The committee would love some more members.  Former chair, Christina Maher, said she would love to have a winter event for middle school, perhaps snow-themed, as they do not have a Winter Formal.  

Shop and Give-Chair Christine Harland has updated the website with new Fry’s information.   Shop and give is a way to donate a percent of sales towards the Family Association for purchases you normally make.  There was discussion about how beneficial Basha’s/AJ’s program is for Shop and Give.   They donate 6% to the Family Association.  $5 re-loadable gift cards are still available for purchase.  You can ask any FA Executive Committee member for one.  Finally, there was discussion about other programs that might be available such as gift card purchase where vendors donate a percentage to the FA.

Board Report

Board of Trustees President, Patti Wisnom, thanked everyone who worked so hard to make Homecoming such a successful event.  She reported that two 7th graders, Karl Ramus and Chris Allen, along with Mr. Kraus came to the last BOT meeting.  They explained a mathematical formula to reach student enrollment goals.  She also reported that the school is stream-lining the enrollment process.  Finally, Cindy McDaniel and family hosted the first neighborhood event, giving parents, prospective parents, administration and BOT members an opportunity to connect in an informal setting.   

Head of School Update

Dr. Sherrill reported that there is lots of good work going on at The Gregory School.  She showed an exciting and touching video that was shown at Open House. The Administration is working on a family database that will essentially provide better customer service.  They are also developing electronic enrollment.  Her number one priority is increasing enrollment.  There are already 15 serious applications for 5th grade for 2017/18.  The entire Faculty/staff and BOT have all donated The Annual Fund.  They are working to get parents to participate.  80% of tuition goes to payroll/maintenance and the facility, so additional contributions are needed to fund so many of the special programs at TGS.  The Annual Fund year begins July 1st.  All donations are tax deductible.  Spring Interim Week will be connected to curriculum.  Grandparent’s Day was cancelled because with it being a Day 2, it was too hard to do it and retain the needed time for Day 2 classes.  When something like this is planned in the future, it will be on an Exploration Day.  

Announcements

-FA meeting dates are as follows:   1/12/17 and 4/13/17.   All parents are welcome and encouraged to attend.

-The Book Fair is November 21,22 and 28th.  Please visit it on the Library or on-line.

-The Executive Committee is looking for new members for 2017/2018.  Anyone interested in a leadership position contributing towards the school community, please let any FA Executive Member know.  

The meeting was adjourned at 9:56 a.m.

NEXT FA MEETING: THURSDAY, JANUARY 12TH AT 6 p.m.

In El Mirador Boardroom

 

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