TGS Family Association

November 29, 2015

November 19, 2015 General Membership Meeting Minutes

Filed under: Meeting Minutes — Family Association @ 6:41 pm

Family Association of The Gregory School

General Membership Meeting November 19, 2015

In attendance: Paula Allen, Mary Babbitt, Tamar Bergantino, Cathy Chavez, Gabrielle Gonzales, Christina Maher, Jeniifer Ollman, Ilene Ovander, Lori Patton, Cathryn Ramus, Catherine Sharp, Laura Swenson, Julie Sherrill, Sarajane Trier, Patti Wisnom

 

Welcome and Announcements

The meeting was called to order at 8:55 a.m. by FA Co-President Christina Maher. She began with a welcome and said she was happy to see all here today. She introduced herself and began introductions around the room.   Minutes from the October 2015 meeting were available for those in attendance to review. A motion was made and passed to approve the minutes from the October meeting.

Treasurer’s Report

The Treasurer’s report was not available due to illness. When it is ready, Christina Maher will make it available via e-mail.

Committee Reports

Upper School Parent Reps- Paula Allen reported on behalf of Chair Elizabeth Goodwin. 10th grade is looking to February to hold a 10th grade gathering. The Seniors went to California, including Disneyland, the beach, and the Getty Museum for their Senior trip. The reps prepared them a sweet treat to mark 200 days until Graduation. Reps are working on treats for finals and Grad Night plans.   They will have their Grad Night Fundraiser December 10-12. An alumni parent kindly offers his parking lot during the 4th Avenue Street Fair. Cars can park for $5. Proceeds go towards Grad Night. A sign up will be sent out school wide for student and parent volunteers. Last year, this made $3500 for Grad Night. Hawk hats are still available for $20. They might make a great teacher gift.

Middle School Parent Reps- Paula Allen reported on behalf of Chair Burcak Tolan. 5th grade had a successful Halloween Party in the 5th grade classroom. 6th grade is considering hosting a Winter family event. 7th grade had a successful Halloween Party on October 30th at Rachael’s house. 8th grade had a wonderful Halloween Party at the Belk-Arenas Family home with Vero Amore food truck catering. Thank you to the Belk-Arenas family for hosting.

Staff Appreciation-Co-chair Andrea Mainman reported that the Farmer’s Market will take place Tuesday, November 24, 2015. The Farmer’s market is an event that takes place before Thanksgiving that gives faculty and staff the opportunity to ‘shop’ for their Thanksgiving celebration. All the items are donated by Gregory School families and are beautifully set up like a traditional Farmer’s market by the Committee. Items available include vegetables, breads, pies, fruits, cheeses, soaps and much more. The committee will be re-sending out the Doodle Poll to solicit donations of items and cash contributions, as many more items are still needed. Reusable bags for the staff have been provided by Nova Home Loans. Thank you to Judy Berman who is providing specialty cheeses to the entire staff, Burcak Tolan who is providing specialty breads to the entire staff, Christine Harland who is creating a silk floral arrangement centerpiece that will be raffled off. The committee will host a holiday cookie exchange on December 10th. They will need cookie donations from families. Staff will be able to choose holiday cookies to bring home from a decorated cookie buffet.

Athletics/Hawks Pride –Christina Maher reported on behalf of Toni Zlaket. The committee is working on ways of recognizing athletes in the school. Homecoming did a wonderful job of that for the Fall. They had been waiting for the new design/logo before purchasing ‘swag’. They hope to purchase spirit/rally towels to use for all sports soon. Remind.com has not been very successful thus far. The committee will resend the information. It might have gone to some people’s spam. There were lots of great Fall Sports parties. Every team gets $100 (teams of 14 or less) to $125 (teams larger than 14) for parties funded by the FA. It is helpful for parents to plan these parties on behalf of busy coaches.  Please collect receipts and submit them to the FA for reimbursement.

Fine Arts-Cathy Chavez reported on behalf of Chair Cathy Rosenberg that the Upper School Arts Festival was a wonderful evening. The pre-performance festivities were lots of fun and it was a great community building event. The 5th grade and Middle School Expo will be on December 10th. Many events are planned for the evening by the teachers. The Fine Arts Committee will provide refreshments and sponsor a student/parent cookie contest with 1st, 2nd and 3rd place prizes. Middle School teachers will be judges.

Sip-Chair Andrea Mainman reported that tickets are on sale and can be purchased on-line. Sponsorships packs and auction donation forms are also available on the website. Everyone can also register with Give Smart to bid on Auction Items. Jon Rogers, an alumni uncle, and owner of Wines Without the Mystery will pair and bring in all the wine through Plaza Liquors. He has numerous contacts within the community of wine purveyors that he will be inviting to the Sip. Gabrielle Gonzales suggested listing the Sip on a website that lists wine/food events. Catherine Sharp reported that she has compiled a list of previous Auction donors from several old lists and they will begin contacting them. If anyone knows of a potential donor and do not want make contact yourself, you can let Catherine know via the website e-mail. Also, if anyone knows a previous donor and would like to be the one to make contact, also let them know. Anyone can solicit donations.   The committee has already received donations. The Sip will take place in El Mirador Gymnasium on March 2nd, 2016 from 5-8 p.m. and will include wine tastings with specialty food pairings and a silent and live Auction to benefit The Gregory School Scholarship Fund. Tickets are $40 for general admission and $30 for Alumni.

Shop and Give-Chair Catherine Sharp has worked to streamline the entire Shop and Give program. Business cards with needed information are now available for Office Max and Office Depot. These were distributed during the meeting. She reminded everyone to sign up for Amazon Smile before holiday shopping. Basha’s/AJ’s gives 6% back to the school. Participants have to purchase a reloadable card from the store and then reload and use before shopping. It is a bit complicated, but hugely beneficial to the school.

Winter Formal-Chair Christina Maher announced that the Winter Formal is January 17th. Ticket sales will kick off on January 4th.

Board Report

Board of Trustees member, Andrea Mainman, reported that the Board is grateful for the talents of Merle Henkel. The school is now looking at Finances proactively.

Sarajane Trier also announced that Annual Fund information and Scholarship Tax Credit information will be coming arriving in the mail soon. Both are essential to bettering the school.

Guest Speaker-Ms. Lori Patton, Director of Middle School Student Services

Dr. Sherrill introduced Lori Patton as someone who has been pivotal in bringing the Middle School and Upper School together. She is wonderful at working and collaborating with the entire Faculty.   Lori Patton discussed some key features to the current Middle School Program. She gave examples of Friday Rotations including a field trip with LEAD Athletics, sewing with Ms. Heald, trust ‘falls’ in the Middle School, and Rotations with students as teachers, such as learning magic tricks. Advisory lunches on Wednesday are popular with students and give Advisories and Advisors a chance to get to know each other better. Clubs in the Middle School are driven by student interest and continue to be popular. Chess is hosting their 3rd tournament on Saturday. Hosting gives others a chance to see our campus. She also shared Middle School experiences from Interim Week. Finally, Middle School students enjoyed Homecoming Spirit Week, Upper School Game Night and the Middle School Fall Dance this year.

Head of School Report

Dr. Sherrill reported Faculty is in the midst of planning second semester Friday Rotations and Spring Interim Week. Friday Rotations are continuing to evolve. They have been successful at turning kids on to certain topics of interest. An example would be the development of Chemistry Innovations, based on the Upper School Science Department acknowledging that students wished they had more innovative Chemistry Lab time. Spring Interim Week information will be available soon, so that families will know what to financially plan for. Dr. Sherrill announced that The Gregory School will be featured in the Winter edition of Biz Tucson. She thanked Gabrielle Gonzales for introducing this opportunity.   There is still a last minute chance to advertise in this well-distributed quarterly publication.

The meeting was adjourned at 10:00 a.m.

NEXT FA MEETING: THURSDAY, DECEMBER 10TH at 8:50 a.m

In El Mirador Boardroom

 

November 5, 2015

October 22, 2015 General Membership Meeting Minutes

Filed under: Meeting Minutes — Family Association @ 5:30 pm

Family Association of The Gregory School

General Membership Meeting October 22, 2015

In attendance: Bonnie Aaronson, Paula Allen, Mary Babbitt, Tamar Bergantino, Stephanie Evic, Monika Gloesslein, Elizabeth Goodwin, Christine Harland, Stan Kissinger, Brian Lorimer, Christina Maher, Cynthia McDaniel, Sharon Norman, Jeniifer Ollman, Ilene Ovander, Sonja Petersen, Cathryn Ramus, Catherine Sharp, Laura Swenson, Julie Sherrill, Sarajane Trier, Patti Wisnom

 

Welcome and Announcements

The meeting was called to order at 8:50 a.m. by FA Co-President Christina Maher. She began with a welcome and announced it was wonderful to see so many faces in the room. She introduced herself and began introductions around the room.   Minutes from the September 2015 meeting were available for those in attendance to review. A motion was made and passed to approve the minutes from the September meeting.

Treasurer’s Report

The 2015/16 Family Association budget was made available and explained. Expenses this month included the 5th, 6th and 9th grade welcome parties, 7th grade dinner, and minor expenses for Homecoming, the School Pot Luck, and administration. Staff Appreciation has also had some expenses. Shop N’ Give has brought in some income. The Family Association is still in the process to working to obtain FA dues from another 40 families.

Committee Reports

Upper School Parent Reps- Paula Allen reported on behalf of Chair Elizabeth Goodwin. 9th grade hosted a Staff Appreciation breakfast catered by Beyond Bread. They raffled a beaded flamingo from Kenya (won by Andrei Henriksan) and a vase of fresh Sunflowers (won by Elaine Kornfield). 10th grade reps are still working on putting together a Fall event. 12th grade reps hosted college events during Interim Week.

Middle School Parent Reps- Paula Allen reported on behalf of Chair Burcak Tolan. 5th grade had their pool party and an overnight at the zoo during Interim Week. They are planning a Halloween Party on October 28th from 2-3 p.m. in the 5th grade classroom. 7th grade had a party at Saffron Indian restaurant and most attended. They are having a Potluck Halloween Party on October 30th at Rachael’s house. 8th grade is hosting a Halloween Party on October 23rd at 7 p.m. at the Belk-Arenas Family home with Vero Amore food truck catering. They also had their Staff Appreciation Breakfast at the end of September.

Staff Appreciation-Christina Maher reported on behalf on Chairs Andrea Mainman and Lisa Wiedebush. There will be a meeting on October 23, 2015 to plan the Farmer’s Market on November 24, 2015. The Farmer’s market is an event that takes place before Thanksgiving that gives faculty and staff the opportunity to ‘shop’ for their Thanksgiving celebration. All the items are donated by Gregory School families and are beautifully set up like a traditional Farmer’s market by the Committee. Items available include vegetables, breads, pies, fruits, cheeses, soaps and much more. The committee will be sending out a Doodle Poll in November to solicit donations of items and cash contributions.

Homecoming- Homecoming was a huge success despite the weather and the wind, as many attended. All gave a HUGE thank you to Chair Gabrielle Gonzales and Decorations Chair Christina Maher for all their hard work, organization and enthusiastic efforts to make Homecoming amazing.

Athletics/Hawks Pride Committee-Fall sports season is wrapping up. Every team gets $100 (teams of 14 or less) to $125 (teams larger than 14) for parties funded by the FA. These are often a home parties or pizza parties. Please collect receipts and submit them to the FA for reimbursement.

Fine Arts-Christina Maher congratulated Chair Cathy Rosenberg for her big encouragement to attend the Upper School play, The Superhero Ultraferno. Cathy reported that the committee will dress up as super heroes and hand out goodie bags during the week at drop off before the play. Soup and chili will be served at the Friday, October 23rd performance and 2 raffles will be held at the Saturday, October 24th performance. Sarajane Trier and Ron will be performing on bagpipes before the performances. Tickets are $6 in advance and $8 at the door. The Committee is already planning for the Upper School Arts Festival on November 13th and the Middle School Expo on December 10th.

Sip-Paula Allen gave a report on behalf of Chair Andrea Mainman.  Tickets are on sale and one was made available for all to view. It will take place in El Mirador Gymnasium on March 2nd, 2016 from 5-8 p.m. and will include wine tastings with specialty food pairings and a silent and live Auction to benefit The Gregory School Scholarship Fund. It will be a more casual event than recent years. Tickets are $40 for general admission and $30 for Alumni. Entertainment will be provided by Band and Choir. It should be a fun evening for all! The committee is looking for auction items of a minimum of $150 value. Catherine Sharp reported that the committee is happy to accept quality donations of lesser value that can be combined with other donations. An example would be smaller denomination gift cards for movies, restaurants, retailers, etc.

Winter Formal-Chair Christina Maher announced that the Winter Formal is January 17th. This is an Upper School event and the location has been decided, but it is kept a secret from students.

Board Report

Board of Trustees member, Stan Kissinger, reported that the Board is current evaluating all the information they have from various branding projects, community profiles, and student and parent feedback in order to create a vision for the future of the school. The vision for the school includes academic programs, how to market/brand the school to get the word out, increasing enrollment and recruiting effectively, and maintaining the school’s financial well-being. He discussed the screening of “Beyond Measure” and the notion of ‘what counts can’t be counted’ and The Gregory School’s mission to provide a full, well-rounded education that gives students long-term life success skills and how to do this. Many faculty members attended the screening at The Loft and shared lots of enthusiastic ideas with Dr. Sherrill.

Head of School Report

Dr. Sherrill reported that “Beyond Measure” would also be shown to students on Monday, October 26th. The Faculty thought it would be educational for them, after viewing it and the movie was available for the school’s use for about a week. After some discussion, she decided to offer another showing out of school hours for parents unable to attend The Loft screening or the daytime screening on Monday. She expressed her gratitude to Stan Kissinger and his wife for financially supporting this initiative.

Dr. Sherrill also reported that she has been working on a three year plan since taking over as Head of School. In January 2014, she has the opportunity to visit The Hockaday School in Dallas, Texas to get insight into their strategy. The three year work plan for The Gregory School included enhancing the academic program, improving the financial well-being of the school, and re-connecting with alumni and making connections within the community to increase the school’s profile. The school now has a writing center, the Fab Lab, and the Rotation schedule that has greatly enhanced the academic program. The budget is now balanced. As part of the three year plan and also as part of the recommendation during reaccreditation, she has created the position of Director of School Advancement and hired Sarajane Trier for this position. Sarajane is a former independent school student and parent. She has extensive business experience and was formerly a teacher. Her skills and experience bring a huge amount of knowledge to this position. Besides increasing our community profile, she will be working on marketing and increasing the school roll. Dr. Sherrill welcomed Sarajane Trier as the guest speaker.

The meeting was adjourned at 9:30 a.m. for an Interim Week video and presentation from Sarajane Trier, the guest speaker.

NEXT FA MEETING: THURSDAY, NOVEMBER 19TH at 8:50 a.m

In El Mirador Boardroom

 

 

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