TGS Family Association

September 28, 2015

September 17, 2015 General Membership Meeting Minutes

Filed under: Meeting Minutes — Family Association @ 8:09 pm

Family Association of The Gregory School

General Membership Meeting September 17, 2015

 

In attendance: Bonnie Aaronson, Kerry Adams, Paula Allen, Mary Babbitt, Nancy Bargamian, Elizabeth Goodwin, Ginger Hunt, Christina Maher, Andrea Mainman, John McColgin, Jennifer Ollman, Becky Rebenstorf, Cathy Rosenberg, Reema Sawhney, Julie Sherrill, Laura Swenson, Sarajane Trier, Patti Wisnom

 

Welcome and Announcements

The meeting was called to order at 8:54 a.m. by FA Co-President Christina Maher. She welcomed all and introductions were made around the room. Minutes from the August 2015 meeting were made available for those in attendance to review. A motion was made and passed to approve the minutes from the August meeting.

Treasurer’s Report

Christina Maher gave a report of behalf of Treasurer, Valerie Deitch. There was a small, additional expense from the Ice Cream Social and there have been some class welcome party expenses. The Family Association sent flowers and a gift card to Holly Ainza for all her hard work on student schedules. The annual FA budget was made available. Christina reminded families to please pay their FA dues of $75. FA dues have not been included in tuition for two years. A lot of parents did not attend Registration days. Dr. Sherrill sent an e-mail to all families and included a reminder about FA dues. Valerie Deitch will be sending a reminder e-mail specifically to families that have not yet paid FA dues.

Board of Trustees Report

Andrea Mainman gave a report on behalf of the Board of Trustees. The Board has several new members and just had a retreat.

SIP Report

Chair Andrea Mainman gave a report about the SIP which will be held on March 2nd. This is a fundraiser for TGS Scholarships. Sales will begin at Homecoming. Tickets are $40 and $30 for Alumni. Tickets include wine tastings and food pairings and the event will take place at The Gregory School. There will also be a silent auction. Ticket sales are limited to 400 guests. The evening should be fun for parents and members of the community.

Development Report

Sarajane Trier reported that The Gregory School has the opportunity to be a part of a special report in Biz Tucson Magazine. The school would be in the main magazine as well as a special, separate pull-out that will be actively distributed in the community.   $24,000 worth of advertising is needed in order for this to happen. However, if someone wants to contribute, but does not want to advertise a business, they may support content instead. Ads run for the following prices: ¼ page is $844, ½ page is $1420 and a full page is $2057. Biz Tucson reaches an estimated 44,000 readers including many top executives in the region, so it is an opportunity for potential advertisers. This will have a two year shelf life for The Gregory School.

Committee Reports

Upper School Parent Reps-Chair Elizabeth Goodwin reported that 9th grade had their Welcome Party after school on August 21, 2015, an early dismissal day and it was well attended and fun, until sports practices at 3:45. 10th Grade reps are looking at a Fall Gathering. 11th grade is continuing to obtain enough parent reps to begin planning. 12th grade parent reps have been busy. They are beginning to work on Grad Night plans and are hosting events during Interim Week. Seniors are spending Interim Week focused on college admissions and applications. Events include brunches and lunches with David Schindel, visiting college admissions reps and presentations and work with TGS faculty. They are also putting together ideas for social gatherings. Elizabeth has been successful obtaining reps for various grades by sending out e-mails to the entire grade requesting help.

Middle School Parent Reps-Paula Allen gave a report of behalf of Chair Burcak Tolan. 5th grade moved their Welcome Party to September 27th due to not having enough attendance for an August party. 6th grade had their Welcome Party on August 22nd at the Tucson Racquet Club and it was a great success, despite the nearby thunder. 7th grade is having a meet and greet party at Saffron Restaurant on September 27th. They are thinking of a Halloween Party too. 8th grade is going to have a Halloween party at Katie Belk-Arenas’ home. The date is TBA, as the weekend of October 23rd conflicts with the Upper School Fall Play and FA Fine Arts Committee aim of encouraging attendance.

Staff Appreciation- Thank you to Lisa Wiedebush and Andrea Mainman for Co-chairing this Committee. Andrea Mainman reported that 8th grade will be hosting a Bagel Breakfast on September 22nd. 9th grade will be hosting a Beyond Bread breakfast on October 14th. The Farmer’s Market will be November 24th. They need volunteers and will have a meeting soon.   They are planning a cookie exchange and holiday gift for December 10th. 10th grade will host a soup lunch on January 14th. The rest of the events will be lunches and will take place in the El Mirador Boardroom on the same day as FA meetings: February 11th, March 24th and April 21st. 5th and 6th will host on February 11th. 7th and 11th grade need to decide between the last 2 dates. In May, the committee is planning a thank you lunch and end of year gifts.

Homecoming-Christina Maher reported on behalf of Gabrielle Gonzales that Homecoming, sponsored by the FA and Student Council will take place Friday, October 9th from 4-9 p.m. It is a fun, festive school-wide event for all students, families, relatives and friends! There will be games, a carnival, and food. It serves as the biggest fundraiser for many student clubs and relies on parent volunteers to make it a success. Volunteering is fun and a great way to meet families. Look for volunteer signs ups and more information in e-mails next week. The next Homecoming meeting is Friday, September 18th at 11:50 in the band room. Christina Maher is planning all the decorations and is going to begin decorating the Sunday, October 4th, prior to Homecoming.

Athletics/Hawk’s Pride-Laura Swenson gave a report of behalf of Chair Toni Zlaket. In order to encourage attendance at games, the committee is going to send text reminders through Remind.com. Families can choose to sign up for this service. The committee is working to see if the band can come to games. Some students are both in band and on teams, but this is still a possibility. They are also working on making vinyl signs with individual athlete photos for the Upper School and team photos for the Middle School.

Fine Arts-Chair Cathy Rosenberg reported that the first Fine Arts Event is the Upper School Fall Play. The play is The Superhero Ultraferno and it is a World Premier! It will take place Friday, October 23 and Saturday, October 24th, at 7 p.m. each night. On Wednesday, October 21st, the committee will be serving coffee at drop off and they will all be dressed as superheros, promoting the play. A student is creating handmade invitations for performers to give to some of their favorite teachers. On Friday, the committee will be serving chili, soup and breads before the show. The committee will make and bring these in. On Saturday, they will be having a raffle of item(s) students will enjoy. Students will have to be present to win. They are also thinking of inviting talented staff to perform. The goal is to entice and increase attendance at these wonderful performances. November 13th is the Upper School Fall Arts Festival and December 10th is the 5th/Middle School Exposition and Arts Festival.

Shop and Give-Christina reported on behalf of Catherine Sharp that flyers were available. These could be given to family and friends to support the school.

Non-Committee Volunteer Opportunities

Christina Maher reported that FA Co-president Alicia Saposnik sent out an e-mail inviting parents to become involved in The Gregory School in alternative ways. She received a good response. Some ways to become involved include sharing your skills as part of a Friday rotation, assist with a student club, help beautify the campus, referee at a game, offer volunteer opportunities or internships for students, and help with drama production costumes.

Announcements

There will be a screening of the documentary Beyond Measure at The Loft on October 20th from 7-9 p.m.

The meeting was adjourned at 9:35 a.m. for Fab Lab tour with Dr. Sherrill and Mr. Conner.

NEXT FA MEETING: THURSDAY, OCTOBER 22ND AT 8:50 a.m.

In El Mirador Boardroom

.

 

 

September 3, 2015

August 20, 2015 General Membership Meeting Minutes

Filed under: Meeting Minutes — Family Association @ 9:05 pm

Family Association of The Gregory School

General Membership Meeting August 20, 2015

In attendance: Bonnie Aaronson, Paula Allen, Mary Babbitt, Nancy Bargamian, Tamar Bergantino, Cathy Chavez, Joy de Lara, Randi Dorman, Kimberlyn Drew, Toni Esquibel, Stephanie Evic, Monika Gloesslein, Gabrielle Gonzales, Elizabeth Goodwin, Ginger Hunt, Karen Lesser, Roberta Lockaby, Christina Maher, Cynthia McDaniel, Debra Meyer, Peter Nichols, Ilene Ovander, Bert Oxnam, Eugene Panrudkevich, Feenix Panrudkevich, Sonja Petersen, Anne Pollack, Becky Rebenstorf, Laura Swenson, Julie Sherril, Sarajane Trier, Irvi Turner, Patti Wisnom

 

Welcome and Announcements

The meeting was called to order at 8:58 a.m. by FA Co-President Christina Maher. She began with a big welcome to new families and wonderful welcome back to returning families. She announced that she is excited about the upcoming year and introduced the Family Association Officers and began introductions around the room. She also announced that Shop and Give information and sign ups were available for various FA committees at this meeting. Minutes from the May 2015 meeting were available for those in attendance to review. A motion was made and passed to approve the minutes from the May meeting.

Treasurer’s Report

The 2015/16 Family Association budget was made available and explained. Expenses this month incurred over Registration days for the Ice Cream Social and All-school Pot Luck dinner.

Committee Reports

Upper School Parent Reps- Chair Elizabeth Goodwin encouraged attendees to become a parent rep. It is a fun way to be involved. Upper school reps will plan back-to-school and end-of-year parties. The 9th Grade Welcome Party is scheduled for Friday, August 21st at school.

Middle School Parent Reps- Paula Allen reported on behalf of Chair Burcak Tolan that there will be a Middle School Parent Rep meeting at her house on August 24, 2015 at 9 a.m. They will discuss and begin planning events for Fall and possibly Spring. The 6th Grade Welcome Party is scheduled for August 22, 2015 at the Tucson Racquet Club from 3:30-6 p.m. 87 people were planning on attending. Ginger Hunt and Mary Littlehorn, 5th grade parent reps, announced that the 5th Grade Welcome Party is scheduled for August 29, 2015 at Mary Littlehorn’s home.

Staff Appreciation-Christina Maher announced that the FA was looking for someone to chair this committee. In the meanwhile, the FA Exec has coordinated with 8th and 9th grade parent reps and committee members to begin planning events for September and October, respectively.

Homecoming- Chair Gabrielle Gonzales reported that Homecoming is Friday, October 9th from 4-9 p.m. It is a team effort with the FA and Student Council. It is an all-school event , very much suited to middle school students. Over 300 attend and it is a great volunteer opportunity which serves as a nice way to meet other parents. Middle school sports take place in the afternoon. High school soccer is played at 7 p.m. There is a meeting on September 4th at 11:30 a.m. It is not a FA fundraiser, but clubs and Student Council can raise money at their various booths.

Athletics Committee-Every team gets $100 to $125 for parties. These are often a home parties or pizza parties. If you want to help with these parties, let the team coach know.

Athletics/Hawk’s Pride-Toni Zlaket is chair of this new committee. Her report was read. The purpose of this committee is to improve attendance at all sporting events and recognize student athletes. Her ideas include reminders for upcoming events, reciprocation with other groups on campus, locker decoration, signage, and Hawk’s ‘swag’. All Gregory school students and families may attend home games for free.

Fine Arts-Cathy Rosenberg is chair of this committee. The purpose is to support all the Arts in the school. The committee would like to increase attendance at events and bring in revenue for the Arts through Bake Sales, etc.   Fine Arts events include the Upper School play in Fall, the Arts Festival, the Fall and Spring Middle School Exposition nights, Band performances and other productions.

Sip-Becky Rebenstorf reported that the Sip will take place Wednesday, March 2nd. The next SIP meeting is September 9th at 8:50 a.m. The purpose of the Sip is to raise money for TGS scholarships. It will take place on campus and include wine tasting and food trucks. It will be a more casual event than recent years with a cost of about $40 per adult. There will also be a silent auction and music/entertainment. No students are allowed.

Shop and Give-Paula Allen gave a report on behalf of Chair Catherine Sharp. Shop and Give is a way to support the school through shopping with various vendors that donate back. We are now collecting Box Tops. Pink collection containers are now in the Middle School office and Zeskind Hall office.

Winter Formal-Chair Christina Maher announced that the Winter Formal is in January. This is an Upper School event and the location has been decided, but it is kept a secret from students.

Board Report

Patti Wisnom, a new Board member, reported that the Board supports the school and will have their first meeting of the school year next week.

Head of School Report and Guest Speaker, Dr. Sherrill

Dr. Sherrill explained Board of Trustee members serve 3-year terms. They are chosen for their varied talents and expertise, including skills such as having a legal background or marketing expertise.

She thanked attendees for sending their children to the Gregory School. She is delighted to hear that children are happy here and is she receiving lots of positive feedback. She also notices how happy students are. She has seen Middle School students playing a variety of outdoor games or reading at lunch.

Dr. Sherrill discussed the new schedule at length. The Friday rotation is a way to provide students with more creative opportunities to spend more time in subjects of interest and talent. It also gives the school a more regular and protected schedule otherwise. After feedback last Spring, AP lab time has been built in, over the concern that these classes would not quite have enough class time otherwise. The Friday rotation is dropped when there is a holiday, in order to protect the regular schedule. Andrei Henriksan has built a customized Friday scheduling program using his technical ability. Making choices with the Friday rotation develops students’ abilities to manage and prioritize their time. It assists them with self-assessment, planning and monitoring skills. Advisors are assisting students develop these skills when making choices for these days. Individual students will not have the expectation to be in two rotations at once by teachers. Staff is working together proactively, so that this does not happen.

Dr. Sherrill introduced Sarajane Trier as the Director of School Advancement. The decision to create the position was based on the school’s need and the accreditation report recommendation. As part of the celebration of The Gregory School’s 35th Anniversary, the Administration and Director of School Advancement are working to continue relationships with Alumni, share student accomplishments with the community, increase enrollment, and assure that TGS is not ‘Tucson’s best kept secret’.

Finally, Dr. Sherrill announced that with Holly Ainza’s hard work, over 90% of schedule requests were met for this school year. She also outlined the Fall Intermin Week Schedule. Details for individual grade levels will be provided soon.

Announcements

Homecoming Meeting is Friday, September 4th at 11:30 a.m. in El Mirador Boardroom. Library help is still needed. Please contact the school if you can volunteer some time.

The meeting was adjourned at 10:00 a.m.

NEXT FA MEETING: THURSDAY, SEPTEMBER 17TH at 8:50 a.m

In El Mirador Boardroom

 

May 13, 2015 General Membership Meeting Minutes

Filed under: Meeting Minutes — Family Association @ 8:59 pm

Family Association of The Gregory School

Annual Membership Meeting

May 13, 2015

Welcome and Announcements

The meeting was called to order by FA President Andrea Mainman.  She thanked the executive officers and committee chairs and co-chairs.  Gifts of appreciation were distributed.  The minutes from our last meeting were available for those in attendance to review.  A motion was made and passed to approve the minutes from the April FA meeting.  Notes of thanks from Susan Warren and Elizabeth Young were read to the attendees.

The slate of officers for the 2015=2016 school year was submitted to the membership, voted upon and approved as such:

President: Andrea Mainman

Vice President: Laura Swenson

Secretary: Paula Allen

Treasurer: Valerie Deitch

Nominating Chair: Gabrielle Gonzales

Treasurer’s Report

Andrea discussed the status of the current budget. New expenses and income included a few class parties, student events such as the middle school dance, the fine arts dinner and bake sale.  Rome Day expenses have not yet been submitted for reimbursement.  There are ongoing receipts coming in for athletic parties.

The 2015-2016 budget was submitted and passed.  Changes include:

  • A reduction in discretionary funds
  • Grad night will no longer be an FA-funded event
  • Individual class funds were increased
  • A Hawks Pride Committee was added, to support and recognize accomplishments on campus, including academic achievement, athletic achievement, etc.
  • The homecoming budget was increased to $1000, since it’s a big event for the school

Head of School Report

Dr. Sherrill began by thanking the executive team and Mary Babbitt for their efforts this year.

Parent information sessions have generated a lot of conversation.  A change to the weekly schedule beginning in the fall includes “Flexible Fridays,” which are designed to be structured and heavily planned, not  open, free days.  Examples include: an AP rotation, a FabLab project, a math or writing center visit, college planning time, or inter-discipline, collaborative projects.

For middle school, the extended day concept is still being discussed, with possible short-term, hands on classes.  Parents may receive communication over the summer regarding this.

New school hours will be confirmed before the end of the school year.  As of now, it looks as if the zero period will begin at 7:30 and the last period will end a little after three.  Classes will be 75 minutes.

New Business

Gabrielle Gonzales informed parents that the Homecoming Committee could use help with decorations.  Please get in touch with her if you are interested in being a part of this wonderful school-wide event.

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