TGS Family Association

November 7, 2014

October 2014 General Membership Meeting Minutes

Filed under: Meeting Minutes — Family Association @ 6:05 pm

Family Association of The Gregory School

General Membership Meeting

October 9, 2014

In attendance: Paula Allen, Mary Babbitt, Jennifer Cassius, Suzan Costich, Valerie Deitch, Monika Gloesslein, Gabrielle Gonzales, Elizabeth Goodwin, Stan Kissinger, Andrea Mainman, Debra Meyer, Darcy Nagel-O’Brien, Sharon Norman, Becky Rebenstorf, Julie Sherrill, Marta Silva, Laura Swenson, Burcak Tolan, Patti Wisnom


Welcome and Announcements

F.A. President Andrea Mainman called the meeting to order at 8:00 AM, welcomed parents and facilitated introductions around the room. Both August and September meeting minutes were approved by the membership.


Treasurer’s Report

Treasurer Valerie Deitch discussed recent expenditures, including class parties, winter formal and grad night.


Committee Reports

Fine Arts – Marta Silva spoke about the Middle School Winter Festival, rescheduled for December. This will take place on Tuesday, December 9th with the Festival and Expo at 6:00 PM and Theater Performances at 7:00 PM. Coming up soon will be the Upper School Fall Play, “The Curious Savage,” on Friday, November 14 (with Art Show) and Saturday, November 15. Assistance with the intermission bake sale would be greatly appreciated. Please sign up via Doodle Poll. Additionally, the Arizona Thespian Conference will take place in Scottsdale the following week.

Staff Appreciation – Monika Gloesslein reported that the recent breakfast went well, with an abundance of food and grateful teachers and staff. A thank you note from Elizabeth Young was read aloud. On October 24th, the 7th grade families will be hosting an Indian (Saffron restaurant) lunch for the teachers.

Parent Reps – Andrea reported for Alicia Saposnik, stating that the 9th grade had a successful students-only party at the Tucson Racquet Club in September. Parent representatives are in the process of planning a parent happy hour for late October or early November. More details to follow. The 10th grade will have a class pool party on October 11th. The Juniors are having a fall social on November 3rd, followed by participation in community service events at the Ronald McDonald House on November 26th. Senior parent reps spent the early fall focusing their energies on homecoming planning and organizing. Reporting for the middle school reps,

Elizabeth Goodwin detailed that the 6th grade had a back-to-school event at the Tucson Racquet Club as well, on September 14th, with a great turnout. The 7th graders are scheduled to have a get-together at a private home on the 13th. The 8th grade reps are still in planning stages. On October 31st, the 5th graders will have a Halloween party in class. Also in the works are a caving expedition, for the purpose of cave-cleaning, a hiking field trip and an unofficial day at Funtastics.

Homecoming – Andrea reported that this was one of our most successful Homecoming events on record. She presented both Gabrielle Gonzales and Lisa Matulewic with gift cards for all of their hard work in charing this. Gabrielle reported that in spite of a few last-minute weather-related expenses, they were still within budget.

Athletics – Parents of students involved in team sports should not forget that end-of-season parties should be organized and executed. TGS Family Association has funds set aside for these gatherings. For teams with 14 players or less, there is a $100 budget. For teams with 15 or more, $125 is allocated. These simple parties (pizza, etc) are intended to be planned by parents since coaches have so much already on their plates. Reimbursement forms are available in the office, to be returned with receipts. The middle school ramada, room 1 at El Mirador and other spaces throughout the campus are possible venues for this kind of event.


Development Report

Becky Rebenstorf reminded parents that 50 raffle tickets are left to win the Jeep. These will be available through the end of October. Tax credit letters will be going out next week. Please keep in mind that this is a dollar-for-dollar tax credit and completely separate from the Annual Fund. More information to come regarding the Annual Fund next month. Mary Babbit, along with some TGS teachers, have been in touch with 40-50 alumni, with the goal of staying connected with our graduates. There will be an alumni reunion on December 26th from 5:00 -7:00 PM at North, along with additional activities over winter break.


Board Report

TGS board member Stan Kissinger reiterated Becky’s AISSF tax credit message, explaining that this enables kids to attend our school who would otherwise not be able to do so. He went on to say that it improves the quality of education provided by creating diversity and a broader range of interaction between students. It also sends a message to our state legislature that we value education in Arizona.


Head of School Report

Dr. Sherrill brought us up to speed regarding the ISAS visit to campus last week. We should have official results in 3 to 4 weeks, but the team read a letter while they were here, with commendations and recommendations. Their findings were very reflective of the branding process results. The ISAS team was extremely pleased with the financial progress made in the past few years. There were no surprises in this initial report. More details will be shared when the formal report is completed. Dr. Sherrill thanked parent volunteers for their help during this process. October 17 will be an all-school “service day.” Students will sign up online, choosing from a long list of volunteer opportunities to participate in during this optional program. Teachers will be supervising. T-shirts with the TGS logo will be distributed, for extra visibility. Mr. Decker will be holding an information session for 8th grade parents to learn about the upcoming overnight trip to Skylab on Mount Lemmon. This will occur November 5th through 8th, 3 nights and 4 days, at an astronomy lab.


New Business

Andrea brought the members in attendance up-to-speed regarding the proposed staff lounge updating project, to be dedicated in memory of Karen O’Brien, former TGS parent who recently passed away after her battle with breast cancer. Karen was extremely involved in staff appreciation at our school and we hope to finish this quickly so that it can be dedicated while her TGS alumni children are home from college. Andrea also reported that the recent TGS Open House was led by faculty-student teams. Feedback from prospective parents was that the tour leaders were articulate, warm and respectful. Dismissal today will be at 12:10 PM for conferences and there will be no school tomorrow for the remainder of conferences. October 17-19th will be the weekend of the Senior Trip.

The meeting was adjourned at 8:40 AM for Andrei Henriksan, Director of Technology, to speak about navigating our school website, including the many features of the Family Portal.



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